6) Time management, Johns 12 Rules and Learning Intelligence
Today is publication date and there are only 3 chapters left to explain.
Time management is a critical factor in teaching so it was important to me that any book that suggested making changes, no matter how demanding, dealt with the use of time management. It is my experience that trying to do too much in too little time limits our capacity for change and change rarely gets truly embedded.
Question: Why is it that in teaching there is never enough time?
Answer: Well, the short answer is because you try to do too much!
‘Teaching is a full-on job; there is no doubt that it is demanding both physically and mentally. Teaching can be draining and leave us without the energy or motivation never mind capacity to change our approach. It is only fair then if I am suggesting change, although much of building learning relationships and PBCF is about approach and attitude, that I consider how you can best manage this often scare resource -time’
Starting with a look at the Urgent/Important matrix I develop a formula referred to as the ‘Not Enough Time Equation’. This is a tool I have developed to help you explore how you use your time and to make better decisions on how to use it effectively. Don’t worry if you have maths anxiety, there is no adding up or multiplication involved!
Question: What’s Johns 12 rules all about?
Answer: Chapter 11 is one that highlights the importance of a mentor during your time as a teacher. I was lucky when I started teaching, I had John as a mentor.
‘My teacher training course involved both my subject specialism and the theoretical and practical aspects of teaching and lasted three years plus a probationary year. It was a good grounding, but I have said that to be a teacher you must remain a lifelong learner and in doing so you should be open to advice and ideas. Sometimes you learn without really knowing it; that was the case with me and John’s 12 rules.’
John had a number of saying he would drop into our conversations, but it was not until his passing that I sat down and reflected on them. Then I realised they were integral to the way I approach learning and teaching and that I had taken them on board without knowing it. John’s rules are very much associated with learning needs and so I have listed all 13 of them (yes 13) for you along with a detailed explanation of how they can be applied.
Question: Just what is Learning Intelligence or ‘LQ’?
Answer: The short answer is that LQ is about seeing learning as a problem-solving activity. Another way to put it is your ability to manage your learning environment to meet your learning needs. It is not something to be measured but something to develop. It consists of a set of skills, attributes, attitudes and behaviours that are needed to manage your own learning. Chapter 12 looks at different intelligence and learning theories before introducing the concept of LQ. and describes how I came about the concept and the definition.
‘An important aspect in your teaching is about having a story to tell pupils that draws them in.’
‘You need a narrative, a story that brings all the elements together in a way that makes sense and can be related to learning experiences. ‘
‘Our ability to learn is not just defined by a single general intelligence (IQ) nor through our emotional awareness (EQ) or what learning abilities or intelligences we demonstrate (MI) and the learning preferences we have. It is defined by all of these things as well as the yet to be fully defined working of the brain which we are only beginning to understand. ‘
‘Providing a narrative that will allow you to embrace all these elements and understand how they fit into the learning jigsaw has been my breakthrough. ‘
If you have found the insights into the how and why my book came about then perhaps it’s time to buy a copy. You can do so through Critical Publishing or Amazon
3) The call to adventure – How can I be a better teacher?
Essentially this book is about the final stage of the call to adventure, that which in the form proposed by Christopher Vogler is called ‘Return with the Elixir: the hero returns with something to improve the ordinary world’ Although I am no hero each chapter of my book is about something you can do to improve your teaching and ensure that you remain a learner.
Question: How can I be a better teacher? For teachers, no two days are ever the same and no group or individual pupil is guaranteed to learn or behave in the same way from one day to the next. Teaching is a full-on job and often with only time to respond to the challenges and changes.
Answer: To be a better teacher I recognised that teachers need to have time and the opportunity to reflect and that they need to remain learners. It is important to me that the book gives you the tools to manage your time effectively and to successfully meet the day to day challenges as well as encourage you to reflect.
In reflecting on what worked and why in learning and teaching I realised that after all the preparation, planning and resourcing it came down to pupil/teacher relationships. Establishing, building, and maintaining relationships is very important. There are many things that can damage a relationship in an instant but it takes time to repair or build an effective learning relationship.
Question: How do you build effective learning relationships and secondly what factors can support or undermine them? We are now getting to the heart of the question.
Answer: In observing and discussing the relationships pupils build with teachers and their peers it became clear that pupils will invest in establishing a relationship to meet certain needs. The pupil may not make a conscious decision or even be able to articulate why they behave in a certain way towards some people or when in some groups. Pupils may not even recognise the drivers of their behaviour at all. It also became clear that some needs are powerful drivers of pupil behaviour, so powerful even that they will override such factors as social or school expectations, personal safety, parental influence, or any pressure from existing relationships. It was also clear that not all pupil behaviour is predictable and that there are dampening and enhancing factors that can promote or subdue the nature of the behaviour a pupil will exhibit in any given situation.
Chapter 1 explores the challenges you will face as a teacher and includes a series of reflection prompts. Chapter 2 is an in-depth look at the learning relationship between pupil and teacher using an innovative ‘Learning Relationship Responsibility Ratio Graph’. The important role of leadership in nurturing and protecting the relationship between pupil and teacher is recognised and is also analysed.
Question: How can we interpret pupil behaviour to understand pupil needs?
Answer: Seeing behaviour as a symptom of a need rather than as a challenge is the first step in developing our understanding of needs and the impact they have on learning and teaching. What we want as teachers are engaged learners, pupils that are motivated to learn. Chapter 3 looks at what pupils need in order to engage in the process of learning.
Question: Who helped in my call to adventure?
Answer: It’s a long list! From my teaching mentor John, who’s 12 rules appear in chapter 11, to those I have taught and those I have taught with, the many who have challenged my teaching and opened my eyes. Some sources go back further than you may think too, some were suggested by the different online groups and education thought leaders we are familiar with through LinkedIn, Twitter, Facebook, TEDx etc.
The next instalment of ‘If you can’t reach them you can’t teach them’ will describe the chapters that cover four learning needs and how you can plan to meet and manage them.
4) Our 4 learning engagement needs PBCF
2) Developing the narrative
In the first instalment, I introduced you to ‘If you can’t reach them you can’t teach them’ I now want to explain to you the nature and format of the book.
Question: Where did ‘If you can’t reach them you can’t teach them’ come from?
Answer: From my own experience, insights, observations of pupils and teachers, reflections on what worked and what did not in learning and teaching and the research I carried out when I tried to work out the ‘why?’
‘To be a teacher you must be and remain a learner. If you stop being a learner then I believe you give up the right to be a teacher and the right to be a leader too for teachers are learning leaders.’
Question: Why a narrative?
Answer: Much of teaching is about telling stories, those that draw pupils in, develop their confidence, set them challenges and celebrate their success. Story telling is an art, you must assess your audience, know what interests them and you must listen and in a way that retains their interest. A good storyteller will build a relationship with their audience that allows them and their audience to take risks, to have emotional highs and lows together, to wonder and to celebrate together. Story telling is a way of getting complicated messages across to your audience in a memorable and effective way. There are skills involved in being a good storyteller in the same way as there are in being a good teacher.
I want to take you on a learning journey.
The idea of a narrative, of telling a story of how as a teacher you can improve your storytelling is also a story. My driver for writing is the honest aim of helping other teachers be the best they can be by sharing my own learning journey. In wanting to share what I have learnt and to widen my sphere of influence I realised I needed a story, a good one, one that would bring to light the complex nature of learning and teaching and convey a message in the gentle and thought-provoking manner a good story does. The message I wanted to get across is that if you understand and respond to learning needs you can be a better teacher and remain a learner.
Talking about story telling
In one chapter of the book I use the analogy of the Hero’s journey, a narrative attributed to Joseph Campbell. In Campbell’s version the hero experiences a call to adventure, takes on challenges, experiences a transformation and returns enlightened to share what they have learnt. I saw a lot of similarities between learning and teaching and the Hero’s journey so I adapted it into a learning journey. Whilst I don’t consider myself a hero I have certainly faced a number of challenges in my teaching career and the knowledge and understanding I gained as a result feature in the book making it the true story of a learning journey.
Question: What is the format and how is it differnt to other texts?
Answer: Whilst in a recognisable chapter format a key element is the use of reflective exercises and encouragement the recording of your own learning journey.
A learning journal
One feature I was keen to include when writing the book was the concept of recording your own learning journey, best thought of in terms of a keeping a journal. I wanted my book to be your companion on your journey. This is important to me because if we reflect on our own experiences, challenges and strategies as well as observe others then we remain learners. We remain open to new ideas and new ways of doing things, not blindly but with an enquiring mind. A mindset that challenges as well as stimulates creativity. Throughout the book you will find reflective tasks, tasks designed to make you think, and you will be encouraged to record and share your thoughts and ideas.
The call to adventure
Having set the scene for my writing in the next instalment of this story I will describe my call to adventure and those who have helped me to develop my narrative.
Keeping up to date
The publication date for ‘If you can’t reach them you can’t teach them‘ is February 2021 (link below). You can follow the story of its conception by clicking the follow button located to the right of this column.
Th enext article exploring If you can’t reach them you can’t teach them is:
I want to add to the discussion about teacher wellbeing, to explore the signs and symptoms and then offer some practical advice from my own experience.
How are you doing, deep down?
How are you doing? I don’t mean the casual “How are you?” question that we answer politely with “Fine, and you?” I have written this article to flag up how easy it is to slide into routines and practices that are bad for us as teachers and what we can do about it.
To judge your wellbeing I have a question for you but you need to be brutally honest in your reply.
“How do you feel the night before starting the school week?”
It’s Sunday evening and you begin to mentally go through the week ahead. There are bound to be challenges and outstanding tasks as well as new deadlines to meet, that is ‘normal’ but how do you ‘feel’ about it, deep down. You need to be in touch with those feelings, either the excitement or the nervousness, as you mentally get ready to start teaching on Monday. If there is a feeling of dread, of apprehension or anxiety that too can be ‘normal’ but what we should concern ourselves about is the depths, the extremes of these feelings.
Other ways to assess your well being
There are other signs that things are not as they should be too. First we stop being learners and rely on routine and established behaviours, especially when faced with a challenge. We lose a certain capacity for change or taking on anything new. We find it hard to ‘switch off’ and to leave school behind. Relationships take the strain, and as teachers we rely on good learning relationships with our students, this is a significant symptom.
We develop a security blanket.
Taking things home to do is fine if it is an option and not a necessity. When you leave school you may find yourself carrying along ‘work’ to do at home. When these are loaded into the car and left there until the next day or over the weekend then you need to stop and assess how you are doing. Worse still if you take them into the house and they remain untouched you have a problem for then they represent a spectre of your worries and concerns.
What you have done is create a form of ‘security blanket’, a way of convincing yourself all is okay because you can ‘catch up’ at home and so you pack them up and carry them out with you. Don’t believe me? Try this, try leaving everything at school when you go home and see how it feels. I did and it was a revelation.
Take nothing home and see how it feels.
There I was standing in the carpark feeling as if something is not right. It was odd, I had nothing in my arms, nothing on the back seat and I felt ‘lost’. I had the same feeling all the way home and when I entered the house. My routine had been to say “Hi” and then do a little work before cooking and eating and then finishing things off. It is easy to get into this routine but is not good for us. A little work can become a lot and finishing things off can mean a very late night.
It is about setting boundaries and expectations.
I can remember Kenneth Baker in 1987, the then Secretary of State for Education, setting 1,265 hours as a reasonable expectation although there was the caveat about needing extra time for the marking, report writing, lesson preparation and teaching resources that were needed to “discharge effectively his professional duties” [i] I also remember a deputy head who would ask “Have you earnt your money today?” If the answer was “Yes” then the instruction was to “Get on home and relax”!
Here is my advice
Do as much as you can at school without staying too late. This often means working efficiently and with focus when not in the classroom.
Plan ahead and keep an eye on any event or deadline that requires you to participate.
If you must take things home then set a space aside for doing ‘school work’. Do not let invade your personal space (dining room table, kitchen worktop, or even worse, the bedroom).
Have a rule about taking school work home and stick to it. “Not on Friday” is a good one.
Don’t try to ‘multitask’, i.e. watch TV or socialise whilst working – you end up doing a poor job of both and you do not recharge your batteries.
The night before a school week asks yourself “How do I feel?” and set your mind to address any negative issues. This may, and probably will, involve engaging with others to share your feelings.
You may need to learn to say “NO”
Saying no is not a sign of weakness and neither should it be a last resort. Here is a link to an article all about saying “NO“
Think about finding a coach, like myself, that specialises in working with teachers. Sharing and being challenged is good for us and the impartial nature of the relationship with a coach can have significant benefits.
It’s not easy and it won’t happen overnight
Of course it’s not easy, but being aware of our ‘well being’ is often all it needs to find the focus to do something about it. If you are still struggling then make sure you talk to someone.
[i] The Education (School Teachers’ Pay and Conditions of Employment) Order 1987
Work Life Balance
I have written this article as a way of looking at the teacher retention and recruitment issues we are currently facing in the profession. A key element is doing too much, high levels of stress and burnout.
Teaching involves passion, dedication, endless energy and a strong sense of accountability as well as ‘personal’ responsibility. The rewards are addictive and here in lies the problem, when do you say “No”? It’s not easy to say “No” and so you put up with a little less personal time in order to meet the needs of the children you teach. You do a little extra, buy the odd resource, stay a bit longer because the benefits of doing so outweigh the cost.
Learn to say NO*
There is a case to be made for saying “No”, loudly and with commitment and to suffering the immediate consequences but it comes at a cost too. Are we as teachers ‘masking’ the problem of being underfunded, under resources and over burdened by doing more? Are our efforts to make things work actually responsible for the high level of numbers of teachers leaving the profession, of many being too tired to have a life outside of school?
I know you cannot turn up to lessons with books unmarked, lessons not planned, refuse just one more students in your class and not enough resources to go around but what can we do about getting the work life balance sorted? Sorted in a way that means we have a chance to recharge the batteries, to socialise, to have a life outside school and for us to be learners once again too.
“Am I the best person to be doing this?”
Having worked with teachers who are tired, who have no work life balance and who are struggling to be effective in the classroom I have one question I always ask. It is a question you should always ask yourself before starting something, before taking on something extra, before saying “Yes” instead of “No”. That question is “Am I the best person to be doing this?” and you need to be brutally honest with yourself. It is no good saying “Who else would do it if I did not?”
“The Secret of Time Management”
Of course you need to ‘unpack’ the words “best person” and there is a contextual aspect to the words more than I can go into here. I have written an in depth look at the this question with the catchy title “The Secret of Time Management” and you can find it here. In the article, which is spread over several posts, I look at three elements, 1) the task 2) the person and 3) the resources at hand and work these into what I call the “Not Enough Time” or NET equation. I believe you will find it helpful if you can find the time to read it!
We end up saying “Goodbye” instead of “No”
We know the plus side of going the extra mile, of giving a little more but here is another side I want to draw your attention to too. Things are unlikely to get better if we keep perpetuating the current approach of giving more and more. In many ways teachers, by not saying “No”, are ‘masking’ the serious issues that are affecting our education system. It is difficult to get a true picture of the resources that are needed or the systems that are fundamentally flawed in education if we mask them. What we do see is people who do not say “No” eventually saying “Goodbye” to teaching. I would suggest that until we understand the NET equation and we accept saying “No” is a good thing the teaching profession will continue to risk recruitment and retention of those who want so much to teach. Teaching will become, if it has not already done so, a ‘toxic’ environment.
One final observation regarding time. When we are refreshed and focused we achieve more in a shorter amount of time, we are more effective. It’s worth thinking about this next time you are asked to do something! Perhaps you should reply “What do you want me to stop doing in order to do what you are now asking me to do?”
*How to say “No” nicely – A link to another article looking at ways to help address the workload issue in teaching.